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What to do when regular customers leave bad reviews

Glenn David • January 18, 2025

What to do when regular customers leave bad reviews.

Here is a story of a server from a very well-known restaurant chain.  We have left out his name and the name of the restaurant for obvious reasons.  And, we listed some options of how this situation can be handled in the best interests of all parties involved.

I work at a Chilis and I just found out that one of my regulars frequently leaves me bad reviews.  This overly nice couple order and split our 10$ lunch combo every Thursday after they seat themselves in my section ofc.   She demands the salad on a square plate with no onions no croutons, extra cheese and diced tomatoes. Extra honey mustard and as little "bad" lettuce as possible. She makes it a point to pick out the white lettuce every time I walk by lol. The husband gets his double burger with no mustard nor salt on his fries. You would think thats easy enough but this is where my food runners or cooks like to mess up lol.

Anywho they always insist on repeating the instructions to me in a condescending tone. This ofc is because I am not the one that reminds everyone every thursday of their arrival lol. Ps they do leave a 4$ tip which does look good on paper bit his is however after splitting a 10$ lunch cmb and they get the free drink with our rewards.

Pps they let me know of every time we get something wrong....not right. I am fighting every urge I have to tell these w to fk off lol.

Help please lol.

The frustration anyone might feel goes without saying.  Here are our suggestions on how to address the situation to everyone's benefit.

Dealing with challenging regulars can be frustrating, especially when they seem to demand perfection without acknowledging your efforts. Here's some expert advice on how to navigate this situation professionally, protect your mental well-being, and maintain good guest service standards:


1️⃣ Shift Your Mindset


👉 Think of it as a challenge: These guests are an opportunity to refine your attention to detail and patience—skills that will serve you well in the long run.
👉
Don’t take it personally: Their behavior says more about them than it does about your abilities.


2️⃣ Manage Expectations


Greet them proactively: When they arrive, say, "Welcome back! I’ll get your usual started: salad on a square plate, no onions, croutons, or white lettuce, and extra honey mustard, right?" This shows you’re attentive and avoids them repeating themselves.
Politely interrupt: If they start over-explaining, gently say, "Got it! I’ve already got it noted down as you like it."


3️⃣ Build a Connection


💡 Find common ground: Compliment their consistency or preferences. For example, "You always know just what you like—it makes it easy for me to get it perfect for you!"
💡
Thank them for feedback: If they point out mistakes, say, "Thanks for letting me know—I’ll make sure it’s perfect next time!" This can disarm their complaints.


4️⃣ Address the Reviews Tactfully


⚠️ Don’t confront them directly: This will only escalate things.
Work with management: See if the bad reviews can be addressed professionally. For example, "We’ve spoken to the team about ensuring orders are consistent, and we appreciate your feedback."


5️⃣ Protect Your Mental Health


💆 Detach emotionally: They’re just another table. They don’t define your skills or worth.
🎉
Celebrate your wins: Acknowledge that you consistently handle their complicated orders—it’s no small feat!
👥
Vent appropriately: Talk to a trusted colleague after your shift to let off steam.


6️⃣ Address the Tipping Issue


💸 Since their tipping is minimal, focus your energy on tables where your efforts are better rewarded. But always stay professional—they still impact your section and the restaurant’s image.


🚫 What to Avoid


  • Never lash out or show frustration—it could hurt your reputation.
  • Don’t let their behavior ruin your day. Prioritize your other tables!


By staying professional, managing expectations, and protecting your mental well-being, you can handle these situations effectively. Your ability to stay composed in the face of challenges shows true professionalism. 💪


There's almost always a way to turn a difficult situation in to a win/win.  If you are server, you need to know how to handle difficult situations to preserve your own sanity and your ability to earn.  If you are a manager, you need to make certain you and your staff know how to handle these situations so you can keep your sanity and retain your good people.


Kindly reach out to us for one-on-one or group training.  Crisis management is not intuitive.  It's a learned skill-set that has to be practiced constantly to become proficient.  Give us a call.  You'll be glad you did.☺

By Glenn David January 26, 2025
The Art of Using Humor in Restaurant Service: A Guide for Servers Humor, when used appropriately, can elevate the guest experience, build rapport, and lead to higher tips. However, its success depends on timing, cultural nuances, and sensitivity to the patron’s mood and preferences. Let’s break down this delicate art. The Psychology of Humor in Service Humor is a social tool that can reduce stress, increase relatability, and foster positive associations. Research by Professor Rod A. Martin (2007), a leading authority on humor psychology, suggests that humor promotes interpersonal connection and decreases tension. In a service environment, humor can make patrons feel at ease and transform a transactional interaction into a memorable experience. A study published in the Journal of Applied Social Psychology (2009) found that servers who engaged in light humor received significantly higher tips than those who didn’t. However, the humor must align with the context and personality of the patrons to be effective. Cultural Disparities in Humor Humor is not universally interpreted the same way. Some cultures value subtle, self-deprecating humor, while others enjoy bold, playful banter. For example: Western Cultures: Tend to appreciate sarcasm and wit, especially in informal settings. Eastern Cultures: Prefer subtle, respectful humor that doesn’t disrupt harmony. Latin Cultures: Often embrace playful and animated humor, which matches their warm, expressive interactions. Servers should adapt their humor style based on the cultural makeup of their patrons to avoid misinterpretation. Gender Dynamics in Humor The effectiveness of humor can vary depending on the gender of both the server and the patron. Here’s a closer look: Male Servers Humor is often perceived as charismatic and confident when used by male servers. Patrons (regardless of gender) may respond positively to light-hearted jokes or playful teasing if the server demonstrates a professional demeanor. Female Servers Female servers often face stricter social perceptions; their humor may need to be more polished and situationally aware to avoid being misinterpreted. Male patrons may perceive humor as flirtatious, while female patrons might interpret it as relatable or endearing. Patron Gender Men: Generally respond better to playful or mildly self-deprecating humor. Male patrons tend to enjoy humor that affirms their own sense of confidence. Women: Often appreciate wit, cleverness, and humor that feels inclusive rather than isolating or teasing. Pros and Cons of Using Humor Pros: Increased Tips: Patrons who laugh often reward servers for creating an enjoyable experience. Improved Atmosphere: Humor lightens the mood and contributes to a pleasant dining environment. Memorability: Guests are more likely to return when the experience is fun and engaging. Cons: Misinterpretation: Poorly timed or culturally insensitive humor can offend patrons. Energy Drain: Servers must gauge each table’s mood, which can be mentally taxing. Inconsistency: What works for one table may fall flat at another. Common Objections: “What if they don’t laugh?” “I’m not naturally funny—will it feel forced?” “What if I accidentally offend someone?” Recommendations for Most Situations Start Small: Use light, situational humor like commenting on the weather or making a playful remark about the menu. Mirror the Patron’s Mood: If the guests seem open and relaxed, try slightly bolder humor. If they appear serious or rushed, keep the tone professional. Be Self-Deprecating (Mildly): For example, if you spill water, saying, “Clearly, I moonlight as a juggler” can diffuse tension and make you relatable. Examples of Safe Humor: To a couple deciding what to order: “Good news—everything is calorie-free if you don’t tell me.” If a guest drops a fork: “No problem. We’ve got an unlimited supply of forks; it’s knives we’re running low on.” When to Refrain from Using Humor Guests Are Upset: If patrons are visibly annoyed or have a complaint, humor may seem dismissive or disrespectful. Cultural Barriers Are Apparent: Avoid humor if there’s a clear cultural or language barrier. Highly Formal Settings: In fine dining or high-stakes business dinners, stick to polished professionalism. Gender and Humor Use: Key Differences While gender may play a role in humor perception, the differences are situational. Both male and female servers can successfully use humor by focusing on: Authenticity: Humor should feel natural, not forced. Adaptability: Adjust to the dynamics of the table, considering age, culture, and gender. Final Recommendation Use light, situational humor as a default approach in the majority of situations. Keep jokes neutral, inclusive, and short. Avoid humor during conflicts or with patrons who appear formal or unengaged. By practicing and observing guest reactions, humor can become a powerful tool to maximize tips, improve guest satisfaction, and make the server’s job more enjoyable.
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