Here is a story of a server from a very well-known restaurant chain. We have left out his name and the name of the restaurant for obvious reasons. And, we listed some options of how this situation can be handled in the best interests of all parties involved.
I work at a Chilis and I just found out that one of my regulars frequently leaves me bad reviews. This overly nice couple order and split our 10$ lunch combo every Thursday after they seat themselves in my section ofc. She demands the salad on a square plate with no onions no croutons, extra cheese and diced tomatoes. Extra honey mustard and as little "bad" lettuce as possible. She makes it a point to pick out the white lettuce every time I walk by lol. The husband gets his double burger with no mustard nor salt on his fries. You would think thats easy enough but this is where my food runners or cooks like to mess up lol.
Anywho they always insist on repeating the instructions to me in a condescending tone. This ofc is because I am not the one that reminds everyone every thursday of their arrival lol. Ps they do leave a 4$ tip which does look good on paper bit his is however after splitting a 10$ lunch cmb and they get the free drink with our rewards.
Pps they let me know of every time we get something wrong....not right. I am fighting every urge I have to tell these w to fk off lol.
Help please lol.
The frustration anyone might feel goes without saying. Here are our suggestions on how to address the situation to everyone's benefit.
Dealing with challenging regulars can be frustrating, especially when they seem to demand perfection without acknowledging your efforts. Here's some expert advice on how to navigate this situation professionally, protect your mental well-being, and maintain good guest service standards:
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Think of it as a challenge: These guests are an opportunity to refine your attention to detail and patience—skills that will serve you well in the long run.
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Don’t take it personally: Their behavior says more about them than it does about your abilities.
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Greet them proactively: When they arrive, say, "Welcome back! I’ll get your usual started: salad on a square plate, no onions, croutons, or white lettuce, and extra honey mustard, right?" This shows you’re attentive and avoids them repeating themselves.
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Politely interrupt: If they start over-explaining, gently say, "Got it! I’ve already got it noted down as you like it."
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Find common ground: Compliment their consistency or preferences. For example, "You always know just what you like—it makes it easy for me to get it perfect for you!"
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Thank them for feedback: If they point out mistakes, say, "Thanks for letting me know—I’ll make sure it’s perfect next time!" This can disarm their complaints.
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Don’t confront them directly: This will only escalate things.
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Work with management: See if the bad reviews can be addressed professionally. For example, "We’ve spoken to the team about ensuring orders are consistent, and we appreciate your feedback."
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Detach emotionally: They’re just another table. They don’t define your skills or worth.
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Celebrate your wins: Acknowledge that you consistently handle their complicated orders—it’s no small feat!
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Vent appropriately: Talk to a trusted colleague after your shift to let off steam.
💸 Since their tipping is minimal, focus your energy on tables where your efforts are better rewarded. But always stay professional—they still impact your section and the restaurant’s image.
By staying professional, managing expectations, and protecting your mental well-being, you can handle these situations effectively. Your ability to stay composed in the face of challenges shows true professionalism. 💪
There's almost always a way to turn a difficult situation in to a win/win. If you are server, you need to know how to handle difficult situations to preserve your own sanity and your ability to earn. If you are a manager, you need to make certain you and your staff know how to handle these situations so you can keep your sanity and retain your good people.
Kindly reach out to us for one-on-one or group training. Crisis management is not intuitive. It's a learned skill-set that has to be practiced constantly to become proficient. Give us a call. You'll be glad you did.☺